Training for the HR team

What is happening

Military registration usually lands on the HR team as an extra duty: no specialist training, no time to work through the legislation, and often no predecessor to explain how any of it works. The paperwork still gets done — from templates found online and from memory.

Hence the familiar set of questions: which registers are mandatory and which are not, what to do with a call-up notice, when and what information goes to the military commissariat, how reservation differs from deferment, and what an inspection actually looks at. The answers exist, but they are spread across several statutes and regulations, and finding them unaided takes weeks.

The session closes that gap in one sitting. It is training, not legal work done on the company's behalf: we do not rewrite your documents and we do not take the register over — we explain how this area is built and show, on your own papers, where they meet the requirements and where they will attract questions.

What the law says

• Law 53-FZ on military duty and military service — the company's duties to register employees, notify them of summonses and submit information; covered in substance, without memorising references.
• Law 31-FZ on mobilisation preparation — what is expected of a company here and why this area sits apart from ordinary HR administration.
• The Labour Code — the employee's guarantees when attending on a summons, suspension of the employment contract on conscription or mobilisation, and how absence is recorded.
• Law 152-FZ on personal data — on what basis the company processes registration data and how the scope of any disclosure is limited.
• The Code of Administrative Offences — what the organisation answers for and what its officers answer for separately, and which breaches inspections find most often.
• The rules on reservation from call-up — how the mechanism is built and when a company can approach it at all.

What we do

• We run a half-day session — around four hours with a break, at your office or by video, for a group of up to eight participants.
• We work through the company's military registration duties as an annual cycle: what happens on hiring and departure, what runs through the year, and what is triggered by a request.
• We set out the mandatory documents and, on your own orders, cards and registers, mark what is already in order and what needs work.
• We run through live situations: an employee brings in a call-up notice, the commissariat sends a request, an employee is conscripted, an inspection is announced — and what HR does in the first days.
• We cover reservation and personal data as separate blocks, being the two areas where mistaken expectations arise most often.
• We leave time for participants' own questions and hand over a written summary with the sequence of steps and a document checklist.

What we need from the company

• The list of participants and their roles: who is responsible for military registration, who runs HR administration, who signs documents.
• Copies of your military registration documents in advance: orders, the internal policy, personal cards, registers and correspondence with the commissariat.
• Brief details of the company: headcount, any separate subdivisions, any accreditation or sector specifics.
• A list of the questions and situations participants want covered, collected before the session so that they can go into the programme.
• A room with a screen or a video link, and a confirmed half-day with no competing demands on the participants.
• Whether there has been an inspection or any correspondence raising complaints recently.