Request
Languages, dates, venues, documents and purpose of the meetings.
LATIN AMERICA / 14
Interpreting and on-site support for representatives of Latin American companies
Representatives of Latin American companies come to Moscow for negotiations, bank appointments and notary visits. We provide interpreting from Spanish and English, written translations certified by a notary, and accompany your people wherever correct paperwork matters as much as the words.
- Practice
- Latin America
- Format
- Moscow and online; Spanish and English, Portuguese through a translator
What is happening
The director of a Peruvian company is flying to Moscow for a few days: a meeting with a buyer, a bank appointment and signing documents before a notary. He needs someone to interpret and to tell him in advance which documents to bring to each meeting.
The Russian LLC of a Brazilian group has received a parent company resolution changing the director, in Portuguese and apostilled. The tax office needs a notarised translation of both the resolution and the apostille, and the spelling of the name must match the passport.
A bank has asked an Ecuadorian company for documents on its beneficial owners and business purpose. Some are in Spanish, some in English, and the bank accepts them only with a Russian translation.
What the law says
- A notary certifies the accuracy of a translation if they know the languages, or otherwise the authenticity of the translator's signature (Article 81 of the Fundamentals of Russian Legislation on Notaries No. 4462-1 of 11.02.1993).
- Foreign-language documents are filed with the registration authority together with a Russian translation certified by a notary or a consular office; documents issued by foreign authorities must bear an apostille or be legalised unless an international treaty provides otherwise (Requirements for documents approved by FNS Order No. ED-7-14/617@ of 31.08.2020).
- The apostille is issued under the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents of 5 October 1961 and is translated together with the document.
- A bank identifies the client, its representative and its beneficial owners (Article 7 of Federal Law No. 115-FZ of 07.08.2001 on Countering the Legalisation (Laundering) of Criminal Proceeds and the Financing of Terrorism), so it needs foreign-language documents in translation.
- A person accompanying your representatives may act on the company's behalf only within the limits of a power of attorney (Articles 182 and 185 of the Civil Code). A foreign company's power of attorney is executed before a notary in its own country, apostilled and translated.
What we do
- We provide interpreting from Spanish and English at meetings, negotiations, the bank and the notary; for Portuguese we engage an interpreter.
- We brief the interpreter before each meeting on terminology, participants' names and the substance of the contract, so the details come across accurately.
- We arrange written translations and their notarial certification for the tax office, banks and other authorities.
- We keep a transliteration sheet for the company so that its name and personal names are spelt the same way in every translation and match passports and registry extracts.
- We accompany representatives to the tax office, the bank and the notary: we explain the procedure in advance, check the document set and help on the spot.
- We file and collect documents under a power of attorney where the representative's personal presence is not required.
- After each meeting we send a short bilingual note: who attended, what was discussed and what comes next.
What we will need from you
- Dates, venues and format of meetings, and the list of participants.
- The documents to be translated; for notarised translation, originals or notarised copies with an apostille.
- Passport details of the representatives, so that names are spelt consistently in all documents.
- A power of attorney if the person accompanying you is to act on the company's behalf.
HOW THE WORK IS BUILT
How the work is built
Preparation
Choosing the interpreter, terminology, checking documents for each meeting.
Written translation
Translation, name spelling check, notarial certification.
Meetings and visits
Interpreting and accompaniment at the bank, tax office and notary.
Follow-up
Meeting notes, list of next steps and documents.
NEARBY
Other services in this practice
- Negotiations on the client's behalf
- Entering the Russian market: turnkey support
- Choosing a form of presence and registering an LLC
- Branch or representative office: accreditation
- Documents: translation, apostille, legalisation
- Opening a bank account and choosing a bank
- Currency control and settlements in roubles and national currencies
- Taxes and double tax treaties
QUESTIONS
Frequent questions
Do your lawyers speak Spanish?
We handle work in Spanish and English, with an interpreter where needed. For each meeting we decide whether a separate interpreter is required and brief them on the subject. Portuguese is covered only through an engaged interpreter or translator.
Will a translation made in our country be accepted?
For the registration authority, the accuracy of a translation is certified by a notary or a consular office. A translation without such certification will most likely have to be redone in Russia, so we agree in advance where the translation will be made. The final decision to accept documents rests with the tax office or bank.
Does the apostille have to be translated?
Yes. The whole document is translated, including the apostille, seals and stamps; otherwise the tax office or bank may return it. The document route for each country (apostille, the treaty with Cuba, legalisation) is covered in detail by a separate service within this practice.
Can you go to the bank without a company representative?
Yes, under a power of attorney, provided the bank does not require the director to attend in person. Each bank sets its own requirements, so we check them in advance. Choosing a bank and opening an account is a separate service within this practice.
NEXT STEP
Let us discuss your situation
The consultation is free of charge when an engagement agreement is signed: on it we say what has to be done and by when.